VAT Refund
Introduction
Companies which have incurred business expenses in Spain are often entitled
to reclaim VAT on specific business expenses, including most goods and services
such as Business costs, car rentals, hotel accommodation, meals, gas, telephone,
marketing/advertising services, Professional advice, consultancy, legal, tax
advice, Purchases of goods, etc.
Spanish VAT rates vary from 4 to 16%, been most of services and goods taxable
at a rate of 16%. Claiming returns will normally mean big savings for your
company.
We offer you our services to deal with all the necessary procedures to let
you recover the VAT paid in Spain.
Zurbano will render such services on a NO RECOVERY - NO FEE basis.
Please note that in some occasions an alternative way to recover VAT
is the Registration for VAT.
Why using Zurbano services?
Getting VAT refunds is highly complex affair. Requesting VAT from abroad
represent serious problems that frequently needsserious problems that frequently
need a big effort and time required from your staff. Our expertise staff will
easily deal with the Tax Authorities in site.
What will Zurbano make for me?
Our service covers:
- Bringing you the forms and instructions to prepare the relevant documents.
- Identification of which invoices and receipts are eligible for tax refunds (please check what invoices are deductible)
- Advice on the required form and nature of invoices and receipts so as to maximize your VAT refund possibilities now and in the future, contacts with the Spanish suppliers if necessary to get the proper invoices contacts with the Spanish suppliers if necessary to get the proper invoices
- Representation of your company before the Tax Authorities, attending requirements, notices, lodging appeals, preparing additional documents or information
- Bringing you the forms and instructions to prepare the relevant documents and drawing up and filing of appropriate VAT refund claims
- Advice in the preparation of the file, identification of eligible invoices and receipts, contacts with the Spanish suppliers if necessary to get the proper invoices
- Correspondence with you noticing any legal knew or relevant issue regarding the file.
- Opening of your separate refund bank account.
Advantages of using our services:
- Our no refund - no fee basis and the procedure of claiming for the refund will guaranty you that you will received the money without any effort or time spent from your part.
- Maximization of VAT refunds by selecting and advising about the requirement of the invoices paid.
- Save of time for your company trying this matter than often needs personal contacts to success with the refund.
- Full guarantee for your money as the total refund will go into a separately account expressly opened for that purpose and will be paid to you in the currency you choose.
What are our fees?
Our fee policy work on the no recovery -no fee basis.
Our fee is 10.0% of actual taxes recovered (subject to a Minimum fee of £100 per claim).
Depending on the nature of the claim, their amount and frequency, we could arrange for special fee for your business.
Net refunds will be remitted to you in the currency of your choice.
Fees are subject to VAT where applicable.
When should I claim for VAT paid?
You can file VAT recovery claims covering the amounts paid in, either over one calendar quarter or over one calendar year.
Your application must have been lodged within the six month period following the end of the calendar quarter or year to which it refers.
|
From 1 Jan to 31 Mar 2002
|
Deadline 30 June 2003
|
|
From 1 Apr to 31 Jun 2002
|
Deadline 30 June 2003
|
|
From 1 Jul to 31 Sep 2002
| Deadline 30 June 2003
|
| From 1 Oct to 31 Dec 2002
| Deadline 30 June 2003
|
| From 1 Jan to 31 Mar 2003
| Deadline 30 June 2004
|
Is there a minimum refund you can apply for?
Due to the necessary minimum expenses we will only deal with amounts no less than 300 Euros.
What VAT expenses can be recovered?
You can recover most of your VAT expenses such as:
- Those paid on business travel costs (car rentals, hotel accommodation, meals, gas expenses, telephone expenses, etc.)
- Business operating expenses (such as jet fuel, maintenance costs, etc.)
- Marketing/advertising services
- Professional advice such as that obtained through business consultancy services, legal advice, tax advice, etc.
- Telephone, fax, and other communication expenses.
- Purchase of goods, machines and equipment
- In general terms we could say that all necessary expenses are deductible, subject to certain limitations
What types of documents are needed for VAT claims?
Original records; since originals are required for filing claims, i.e. original invoices (not merely credit card slips or copies of invoices), original import documents, etc., a search of files will need to be carried out, extracting document and replacing them temporarily with photocopies so as to preserve your filing system; the originals are then returned after processing of the VAT refund.
A eligible document for VAT refund must have the following details included:
|
I N V O I C E |
| Complete name of the supplier |
|
|
| Complete address of the supplier |
|
|
| VAT number (CIF) |
|
|
| Date of invoice (Fecha factura) |
|
|
| Number of invoice (número factura) |
|
|
|
|
|
|
Complete name of your company |
|
Complete address of your company |
|
Your VAT number |
|
|
|
|
|
|
| Identification of the services or products acquired
|
|
|
|
|
|
|
| Price of services or products
| BASE
| 1.000
|
| VAT quote
| IVA 16%
| 160 |
|
| TOTAL
| 1.160 |
I would like to claim for my VAT paid in Spain, How could I proceed?
To allow us to act on your behalf:
- Print, complete and sign this
VAT Recovery Form.
- Get the following documents:
- ORIGINAL invoices, keep your copies for your own. Check the deductible
invoices before sending them to us or send all you think could be deductible.
We will review and check the proper ones.
- Certificate Issued by the Tax Authority of your country of residence,
endorsing his/her/its liability for VAT or the equivalent tax in that
country, and specifying the applications VAT registration number and
corresponding activity.
- If you are a non European Union resident, Power of attorney for a
Spanish resident if the applicant is not a European Union resident.
Taxpayers residents within the European Union are free to instruct an
attorney if they wish so.
- Send the ORIGINAL invoices, the signed VAT recovery form, the certificate
and the power to:
Zurbano Asesores y Consultores, S.A.L.
C/ Arapiles,17 1-C
28.015 MADRID
SPAIN
We will notify you of taxes refunded, return your invoices and pay you in
the currency of your choice - less our fees.
Please contact us to co-ordinate the procedure or in case you have any query
about it.
Tel 00 34 91 435 19 57
Fax 00 34 91 431 60 27
E-Mail vatrefund@zurbano.com